5 Document Management Buzzwords for 2018

Posted under Records Management by Fireproof on January 24, 2018

A new year brings new innovations and trends. Below, our CEO, Mike James, shares 5 big buzzwords from 2017 that will become even more relevant in 2018.

Information Governance
High-level information governance is really talking about the complete life cycle of information. From the point it’s created, you have to be thinking about how do you protect it, how do you determine its importance, how do you archive and preserve it and, finally, how do you destroy it? This was a hot topic in 2017, especially in the government world. Information is no longer just on paper. For all companies, the volume of information that keeps getting generated is exploding. Managing that information and investing in tools to help manage it is quickly becoming a top priority for companies.

Going Paperless
Going paperless sounds great, but putting into place an entire paperless solution is difficult—especially all at once. In certain industries, such as healthcare, paper has definitely been reduced but not eliminated.

We help companies determine the most cost-effective approach to storing information. Storing information electronically, by the way, is not often the most cost effective. For example, if you have paper documents that have already reached a box and are archived, it’s hard to justify the cost of making that paper into an image. When you’re storing documents electronically, you still need to protect them, and you have to have continued access.

We really help our customers find that hybrid solution. We offer so many solutions over the entire life cycle, you don’t have to pick one or the other. You may choose to go all electronic with certain document types, and some you may archive, some you may keep available on demand. Paper storage is still a growing area for us. Companies are choosing to store and archive paper documents because of the security and cost.

AI: Intelligent Information Management
With respect to the document management business, AI refers to intelligently managing information with metadata. Much like when we use the internet to search for information, companies need a way to search for documents across their systems, whether they’re on paper, a piece of electronic data, or out on Dropbox. The challenge is we have all this information, now how do we find it when we need it? We can help companies create intelligent searchable databases for electronic records.

General Data Protection Regulation (GDPR)
GDPR is a European standard that has to do with how companies are protecting the information they get from you. This touches into everything we do with our clients, whether we’re storing backup recovery data, imaging data, or protecting that information. We can organize that information and help with Cloud solutions that meet or exceed those GDPR expectations. Having correct security measures, correct accessibility, and a correct disaster management plan is becoming more and more critical because of those data breaches you hear about every day.

Biostorage
Biostorage is a new growth area for us. We work with hospitals to store a lot of pathology, such as sample tissues that are sealed and stored properly. We’re storing them in our secured vaults because they’re climate-controlled and offer a cost-effective offsite storage option.

2017 Milestones

  • Fireproof shredded over 1.6 tons (3.5 million pounds) of paper.
  • Fireproof was chosen by Digitech Systems as a member of the Circle of Excellence Club For the 10th consecutive year.
  • Fireproof passed its AAA NAID certification
  • Fireproof earned Prism Privacy Plus accreditation
 

 


8 Blue Whales

Posted under Certified Destruction - Shred by Fireproof on January 17, 2018

That’s right, in 2017 we shredded 3,045,195 pounds of paper. That means the paper we shredded weighed more than 8 blue whales!

Thanks to all our wonderful customers, and the hard working Fireproof staff that made this possible.

 

 


How Can Document Management Improve Your Business in 2018

Posted under Records Management by Fireproof on January 10, 2018

If your office is burdened with manually processing paper documents, a document management solution is just what you need to improve workflow efficiency and streamline processes. Document management solutions can revitalize your office productivity, giving your business the edge it needs to reach new goals in the New Year. The experts at Fireproof can help you find the right solution that will reduce costs and increase efficiency.

Document Management has many benefits that maximize an organization’s productivity and time-cost savings. Here’s how a Document Management system can improve your business.

Improved Productivity

Document management solutions saves employees’ valuable time typically spent searching for documents. Having documents stored in one centralized, digital location makes sending and receiving documents much faster. When you implement a document management solution, you will be able to simplify your office processes, giving your employees time to focus their attention on more important tasks.

Increased Cost Savings

Not only will a document management system save your employees time but it will save your business money. Costly human errors, which are the number one cause of a data breach, are drastically reduced when documents are digitized. Not to mention the money saved from using less paper and ink for printing. Your bottom line will quickly be improved.

Easier Accessibility

As more employees are working remote and travelling to satellite offices, having access to business documents is critical to continued productivity. Paper documents are more likely to get lost or destroyed. Keeping business documents and policies available at all times, including when employees are remote, eliminates stress and misinformation down the line.

Enhanced Security

Paper documents are prone to loss, theft or damage, putting you and your clients at risk. Document management systems keep documents safe from natural disasters and utilize authorization measures to keep business information safe from theft.

Fireproof offers a variety of Digital Document Management solutions, including M-Files Enterprise Information Management to help businesses become more efficient in how they manage, secure and share their information and documents.

Learn more at http://www.fireproof.com and let us help take your business to the next level.