Many business rely on paper documents, from employee documents to contracts to records, they are essential to daily operations. It is important to take the necessary steps to protect them from water damage. The best way to prepare and protect your information is to plan ahead. Fireproof CEO Mike James shared his insight on the steps that businesses should take the protect against water damage.
“The first step to protection is prevention,” says James. “There is a lot you can do before a disaster to prevent it from ever being a problem. While the greatest water damage is likely caused by a flood, other problems such as a broken pipe or sprinkler can cause serious damage as well. The first thing you can do is make sure you are storing your documents in a good box…a good box has double or triple layers that will protect from most moisture and can even absorb moisture.”
Another step to prevention is to prioritize. “If possible, avoid storing important documents in a basement. If that is the only option, be sure to store any essential documents at least 6 inches to one-foot from the ground,” adds James.
“If water damage does occur, you will want to assess it as quickly as possible,” explains James. “The quicker you assess, the easier it is to mitigate the problem. In some cases, the documents may only need a fan dry. More serious cases may require deciding which documents are absolutely necessary to keep and may need freeze dried to help restore. Whatever your situation, Fireproof can help assess the best methodology to help you mitigate any damage,” says James.
“Depending on the volume of documents, you will need adequate space to recover the damaged documents. Often, we will take your recovered documents and scan them. It can be more cost effective to digitize your documents than to completely restore the paper versions. Also, due to severe damage, some paper documents that have been damaged will deteriorate more quickly over time, so it is important to have a digital backup,” explains James.
A Final Word
“It is important to store your documents in a safe place. Many people rely on public storage facilities…however, they aren’t always protective. We see records that have damage from moisture, humidity, bugs, and more,” says James.