How To Go Paperless

Posted under Document ImagingurlEnterprise Content Management by Fireproof on December 14, 2016

Team of creative people looking at colleague showing project plan on his laptop. Diverse group of young people having a meeting at the office. They are discussing about new project.

There is no denying that technology has come a long way. As a result, a lot of the work that used to be done on paper can now be produced and stored electronically. This does not mean that we can necessarily eliminate paper, but there are a few things you can do around your office to be a bit more green.

An easy way to get started is to sign up for paperless bank statements to reduce all of the unnecessary paper and envelopes. At the same time, pay your bills online to prevent extra bills. This also creates easier access to statements and provides a more convenient bill paying process, all while minimizing that extra step in shredding documents.

Next, begin utilizing PDFs and electronic signatures instead of creating that pile of paper contracts on your desk. Electronic versions will also make the sending process of hard-copy documents seamless.

If possible, use free programs like Google Docs and Google Drive to share documents, handouts, contracts, meeting agendas are more. This eliminates the printing process and makes everything readily available electronically for employees and clients to access in seconds.

If you are really serious about going digital, than it may be time to begin a paperless initiative. Get started by determining how much your business spends on paper. You can do this by keeping track of how often each employee is printing. You will also want to keep in mind all of the costs associated with printing, such as the costs of paper, printers and ink. This will provide you with a better understanding of the costs of paper and provide insight into whether a paperless initiative is financially beneficial. If so, a program like Fireproof’s Work-Smart can be key in helping you make the transition to the cloud.

 

 

 


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