Managing the Information Lifecycle

Posted under Document ImagingurlEnterprise Content ManagementurlRecords Management by Fireproof on October 7, 2016

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Smart solutions protect business assets and deliver efficiency.

To digitize or not to digitize? To shred or not to shred? There are a variety of options to select from when choosing how to handle business data. While federal law, professional standards, and operational needs dictate many of these choices, businesses can also turn to Fireproof Records and its team of experts to help them determine the best solutions to manage, store, and protect their business information.

mike-james-fireproof-ceo“It’s important to look at the business process in conjunction with the lifecycle of data to make good decisions about storage and destruction,” says Michael James, CEO of Fireproof. “This analysis makes it possible to develop an approach that’s affordable and easy to adapt to existing processes.” Fireproof, an information management company, has worked with businesses of all sizes for over 30 years on everything from electronic forms and document scanning to secure off-site storage and shredding paper.

What Makes Sense

Experienced in efficient and cost-effective transitioning of new data technologies into an existing business workflow, Fireproof has the deep expertise necessary to customize and implement systemic change or alter specific processes. For a manufacturer, that might mean setting up a cloud based back-up to secure all corporate data—or just sales records. For a doctor’s office, that could mean a hybrid of paper and digital documents.

“Business owners need access to their records, but they also need security,” says James. “In the past, the threats were physical, like fires or theft. Now it’s a computer system crash or a cyberattack. The medium is different but the issue is the same—staying operational.”

solutionsIntroducing cloud computing into customer solutions has made it possible to eliminate concerns about downtime and information availability. Fireproof solutions are powered by redundant data centers across the country, physically located on separate power grids to ensure uptime. Moreover, cloud solution deployment removes the need for large capital investments in software and expensive hardware. “Combining maximum uptime with minimum go-live cost is always an attractive option.” says James.

Technology as a Tool

“Technology isn’t always a quick fix for any challenge,” James says. “The right technology needs to be applied in the right places. With our cloud based document management solutions, we help organizations improve the processing and exchange of business information.”

He describes how Fireproof helped one client automate the sales order processing to improve order completion time and customer satisfaction while another department chose to archive paper records that are no longer actively used.

“Just because you can scan paper documents and make them electronic doesn’t mean you need to,” says James. “Our goal is to help apply whatever solution will make the life of our customer better. We use whatever solution makes sense. It’s important to see technology as a tool, not let technology determine the process.”

 

 


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